Reasons Why You Should Consider Using Electronic Signatures
At this age and time, most businesses have already felt the urge to move towards paperless solutions for their operations. The prospects of having totally paperless offices are still unclear however, as technology advances we edge closer to this reality. Even though it may not be very realistic to totally eliminate paper from your office this year, perhaps the future could be the perfect time to ditch pen and paper and adopt electronic signatures. Electronic signatures are basically data in electronic form that gets logically associated with other data, also in electronic form and gets used by signatories when signing. So long as they are in adherence to requirements of specific regulations they were created under, electronic signatures provide a similar legal standing to handwritten signatures. Generally speaking, the objective of electronic signatures is the quick authentication of documents with uniquely identifiable marks without the use of pen and paper. Even though some security concerns exist, electronic signatures are nowadays widely used in legal dealings, official government documents, private affairs and business transactions. It is important to understand the benefits of electronic signatures before giving any serious considerations to their use.
Firstly, electronic signatures happen to be both simple and intuitive. Arguably, the greatest advantage of electronic signatures is their relative ease of use, as witnessed by modern services that enable users to upload documents, declare signers and recipients and finally deliver secure links to the declared recipients. Process completion then becomes very easy since all recipient has to do is sign the received documents. Therefore, the process is that easy, since basically anyone that can open links and click buttons can use electronic signatures.
Despite it being hard to believe, electronic signatures happen to be way safer insecure in comparison to traditional paper documents. Apart from containing a signature, electronic signatures have traceable information such as the person that signed the document, when they signed the document and where they did the signing from. Therefore, electronic signatures present a significantly stronger, more enforceable alternative compared to traditional paper-based transactions.
For many people, the business world is geographically dispersed hence electronic signatures offer much convenience. Nowadays, even the smallest of businesses transact with various customers, partners and suppliers different cities and countries. Through electronic signatures, such businesses can engage in remote authentication, which presents a very convenient solution in comparison to other methods such as mailing and scanning.
The greater convenience provided by electronic signatures carries over to significantly faster turnarounds. Instead of going through the tedious process of sending a document to a single party, waiting for them to print, sign and scan the document, all involved parties can sign off the document in a matter of seconds.